Agenda and decisions

1.         That, further to completion of the reviews, following consideration in accordance with Regulation 10a of the Town and Country Planning (Local Planning) Regulations 2012, it be noted:

(a)        Plan:MK (2019), the Site Allocations Plan DPD (2018) and Statement of Community Involvement (2020) are up to date and consistent with national planning policy; and

(b)       a New City Plan is being prepared to replace Plan:MK and the Site Allocations Plan DPD, as outlined in the Local Development Scheme (2023).

2.         That an updated Statement of Community Involvement (attached at Annex G to the report) be agreed with the following amendments:

(a)        removal of ‘Annex A Planning Policy Consultation during COVID-19’; and

(b)       factual changes to reflect national planning policy references.

3.         That a formal update of both the Minerals Local Plan (2017) and Waste DPD (2008) be commenced.

4.         That, in respect of the Protocol on preparing Development Briefs for MKDP and other Council owned sites:

(a)        the issues set out in Annex H to the report be noted; and

(b)       authority be delegated to the Director of Planning and Placemaking, in consultation with the Leader of the Council), to revise and republish the protocol, reflecting a voluntary process that is led by the landowner.

1.         That the Milton Keynes Technology, Smart City, Digital and Creative Industries Strategy 2024/29 be adopted.

2.         That authority be delegated to the Director of Planning and Placemaking, in consultation with the Cabinet member for Climate, Sustainability and Innovation, to make consequential and other minor grammatical, formatting, and photographic changes to the final documents as required.  

1.         That the Minerals and Waste Site Monitoring Plan (MWSMP) attached as an Annex to the report, be approved.

2.         That authority be delegated to the Director of Planning and Placemaking, in consultation with the Leader of the Council) to make consequential and other minor grammatical, formatting, and photographic changes to the final documents as required.

1.         That the conservation area review documents and maps, as set out in Annexes A to E to the report (including character statements, management plans and principal features map including boundary changes) for Emberton, Ravenstone, Sherington and Weston Underwood, be adopted.

2.         That authority be delegated to the Director of Planning and Placemaking, in consultation with the Leader of the Council) to make minor grammatical, formatting, and photographic changes to the final documents as necessary, following the decision. 

1.         That the following term dates for community and voluntary controlled schools for the 2025/2026 academic year, be agreed.

2.         That the provision of 195 days when only 190 term days are required, so that schools can allocate and publish five training days within these term dates and then publish their dates, be noted.

That the Strategy for Commissioning for a Net Zero Future for Environment and Waste Services Commissioning, attached at Annex A to the report, be approved.

1.         That the commencement of a procurement exercise using the NEPO 507 Travel Management Service Framework Agreement for the purpose of:

(a)        hotel accommodation for Adult Services (temporary accommodation); and

(b)       travel and accommodation for children in care for Childrens Services. 

2.         That authority be delegated to the Director of Adult Services, in consultation with the S151 Officer, to award the contract.

1.         That the commencement of a procurement process for the design and conversion of the Waste Transfer Station, using either PAGABO or RE:FIT, be approved.

2.         That authority be delegated to the Director of Environment and Property, in consultation with the Cabinet member for Resources, to approve the final framework to be used for this procurement, subject to:

(a)        completion of required due diligence/carbon assessment; and

(b)       the Council’s ability to remain compliant with procurement law by use of the chosen framework including the process of contract award.

3.         That authority be delegated to the Director of Environment and Property to subsequently approve the award of the design and refurbishment contract providing the award is within the approved resource allocation.

1.         That the revised Council Counter Fraud Policies be approved.

2.         That authority be delegated to the Director of Finance and Resources, in consultation with the Cabinet member for Resources, to make minor typographical and consequential amendments to the Counter Fraud Policies.

That approval to commence the procurement process for the design and conversion of Linford Wood Place, using the PAGABO National Refit and Refurbishment Framework be granted.

1.         That Milton Keynes City Council continues to use the LASER Energy Buying Service framework contracts to procure gas (reference Y22008), electricity and associated metering supplies (reference Y22009) from
1 October 2024 for a period of four years.

2.         That authority be delegated to the Director of Environment and Property, in consultation with the Director of Finance and Resources and the Cabinet member for Resources, to make the final arrangements for the supply from the LASER Framework, including:

(a)        the scope of delivery over the term of the framework agreement; and

(b)       consultation or other appropriate arrangements (as required) with tenants and leaseholders of the Housing Revenue Account (HRA), schools and other current users of the existing contract.  

3.         That appropriate consultation be undertaken, and that authority be delegated to the Director of Environment and Property, in consultation with the Director of Law and Governance, to confirm the most optimal route for both HRA tenants and leaseholders.

1.         That the public and press be excluded from the meeting by virtue of Paragraph 3 (Information relating to the Financial or Business Affairs of the Authority) of Part 1 of Schedule 12A of the Local Government Act 1972, in order that the meeting may consider exempt Annexes A to I to the report.

2.         That the variation of the contract for the Residual Waste Treatment Facility as summarised in the draft Deed of Variation (DoV) Heads of Terms (exempt Annex A) be approved, including the following key changes:

(a)        revised catastrophic risks and insurance provisions;

(b)       increased Parent Company Guarantee of £10m; and

(c)        principles for a Power Purchase Agreement (PPA) for energy supply to the Council via a synthetic sleeving arrangement.

3.         That the principle of the Council entering into a Power Purchase Agreement (PPA) be approved, subject to the Director of Property and Environment, in consultation with the Director of Law and Governance and the Director of Finance and Resurces, satisfactorily:

(a)        undertaking further due diligence with regard to the financial regulation matters set out in paragraph 9 of exempt Annex F; and

(b)       agreeing the appropriate accounting treatment for the PPA arrangements.

4.         That authority be delegated to the Director of Environment and Property, in consultation with the Director of Finance and Resources (s151), the Director of Law of Governance (Monitoring Officer), and the Cabinet Member for Resources and / or the Cabinet Member for Public Realm to:

(a)        agree non-material amendments to the proposed Deed of Variation and Heads of Terms (exempt Annex A); and

(b)       finalise and enter into the Deed of Variation and any other necessary formal documents to effect the agreed position.

5.         That the principles and strike price for the synthetic electricity sleeving supply and reconciliation be agreed (exempt Annex C), noting a separate delegated decision (also on 19 March 2024), to supply electricity other than to the General Fund and Streetlighting and with contingency processes for the sleeved arrangement.

6.         That authority be delegated to the Director Environment and Property, in consultation with the Director of Finance and Resources (s151), the Director Law of Governance (Monitoring Officer), and the Cabinet Member for Resources and / or the Cabinet Member for Public Realm to:

(a)        engage with the market to ensure that the MKWRP as a commercial offer is sufficiently attractive to the market to drive the best value and risk partition for the Authority; and

(b)       undertake and agree a commercial model for the procurement for MKWRP within the scope identified to maximise best value through contesting a competitive procurement of the facility from the market incoprorating feedback garnered from the market testing exercise.

7.         That, subject to the completion of the required procurement governance (including a subsequent delegated decision) and the satisfactory completion of recommendation 1.6 (a) and (b), approval be granted to commence the procurement for a contractor to manage the MKWRP using a competitive dialogue procedure.

8.         That the resource structure for the procurement,  ...  view the full decision text for item 12.

1.         That the public and press be excluded from the meeting by virtue of Paragraph 3 (Information likely to Reveal the Financial or Business Affairs of the Authority) of Part I of Schedule 12A of the Local Government Act 1972, when the meeting considers exempt Annexes A and C to the report.

2.         That the contract, with an initial term of eight years (with an option for the Council to extend the term for two further periods of two years each) be awarded to the tenderer who scored the highest in accordance with the Most Advantageous Tender evaluation identified in exempt Annex A.

3.         That authority be delegated to the Director of Environment and Property to make any necessary decisions of a non-material nature and within any legal constraints permitted under the procurement process that has been followed to facilitate the execution of the contract and to finalise arrangements for mobilisation of the services.

4.         That any recommendation to enact the available extensions within the contract be subsequently agreed by the relevant Cabinet member in sufficient time to allow for continued service delivery.